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Academy Repopulation Protocols for In-Person Service Delivery

Academy Repopulation Protocols for In-Person Service Delivery

Date: Wednesday July 26th, 2023
Dear Academy Partner,
 

The Academy values the safety of all participants, staff, trainers, and stakeholders. County Public Health, CDC Guidance and University COVID protocols are continuously evolving in response to threat levels. In addition to continuing to monitor changes in these guidelines and protocols, the Academy will also continue to monitor trends in COVID cases and will continue to revisit and update these protocols as needed to ensure that our safety guidelines will be inclusive and consider those in our community who are at the highest risk.

 

The Academy requires that each member of our community (staff, trainers/facilitators, learners, and other guests) comply with these protocols prior to, during, and after in-person Academy trainings, coaching sessions, and any other Academy-hosted events, regardless of the location, in order to:

 

  • Protect the health and safety of themselves and others
  • Minimize the spread of COVID-19 virus and other variants

 

Academy Repopulation Protocols for In-Person Service Delivery will be communicated with Academy trainers/facilitators and learners/participants via email and/or Learning Management System, and training/event flyers in advance of any training/coaching event.

 

The following protocols are in alignment with SDSU’s current facial covering policy for instructional settings:

 

MEASURES TO MAXIMIZE THE SAFETY OF ACADEMY STAFF, TRAINERS/
FACILITATORS AND LEARNERS/PARTICIPANTS

 

  1. Vaccination Reporting and COVID-19 Testing Requirements
    • ACADEMY STAFF/SDSURF FACULTY:
      • Per SDSU protocols, Academy/SDSURF employees are no longer required to provide vaccination attestation
      • SDSU has discontinued surveillance testing. Any SDSURF employee who is experiencing any of the symptoms of COVID-19, has been exposed to COVID-19, or has tested positive for COVID-19, must be reported to SDSURF’s COVID-19 response team via our COVID-19 Reporting Form for SDSURF Employees.
      • Academy staff will not come into work if they are experiencing any of the symptoms of COVID-19.
        • If an Academy member who is scheduled to cover a training becomes ill with little notice, the program will work to find coverage from anyone in the program who is available to cover. If backup cannot be identified, the training will be canceled and learners will be notified via email as quickly as possible.

    • TRAINERS/FACILITATORS:
      • Trainers/Facilitators will not attend in-person deliveries if they are experiencing any of the symptoms of COVID-19.
        • Follow Academy protocols for Trainer cancellations.
      • Per SDSU protocols, IES employees, and vendors are no longer required to provide vaccination attestation or negative COVID-19 test in order to attend in-person service deliveries.

    • LEARNERS/PARTICIPANTS:
      • Per SDSU protocols, learners/participants are not required to provide vaccination attestation or negative COVID-19 test in order to attend in-person service deliveries.
      • Learners/Participants will not attend in-person deliveries if they are experiencing any of the symptoms of COVID-19.

Any individual attending in-person services or events who is exhibiting symptoms of COVID-19 will be asked to vacate the premises and return only after they are no longer exhibiting symptoms.

  • Academy staff should ask the learner to step outside for a moment. Let them know that you’ve observed that they are exhibiting symptoms and we’ve asked that for the safety of all, no one should be in the classroom with any symptoms and they need to leave.
  • If the learner does not comply, let them know that they will not be receiving credit for that training day and that you will be contacting the learner’s supervisor and their own (Academy staff person’s) supervisor immediately.
  • Academy staff will call their supervisor and their supervisor will call the learners supervisor.
  1. Facial Covering Requirements
    • Facial coverings are recommended but optional when attending Academy hosted learning events (trainings, coaching sessions, etc.), meetings or other events. They are optional in Academy training rooms. Mask requirements at county hosted trainings or coaching sessions are subject to county protocols.
    • N95 masks will be made available to all Academy staff.
    • Food/meals can be served and food can be eaten indoors.
  2. Sanitation Protocols
    • All Academy training sites are to be cleaned by Academy staff in advance of training, meeting or other Academy event. This includes sanitizing high touch points.Coaching Spaces are considered Training Spaces and it is up to the coach to determine whether or not cleaning and sanitizing needs to be completed.
    • Disinfectant products (hand sanitizer and disinfectant wipes) will be available in the training spaces to trainers/facilitators/coaches, learners participants and Academy staff at Academy training sites.
    • When applicable, Academy staff will verify the attendance of all learners/participants to allow for a touchless attendance process.
    • Fidget toys can be used at the discretion of program staff.
    • Disposable masks will be available to learners upon request.
    • Academy staff will be responsible for following protocol and disinfecting training spaces and storage areas following each training/event.
    • Reporting Non-Compliance: The following reporting form will be used to report non-compliance staff/visitors: Public Health Order Non-Compliance Reporting Form for SDSU and Auxiliary Faculty and Staff
  3. Signage
    • Signage will be standardized for all programs to use and available on the shared drive.
      • Standard signage to be created:
        • Academy for Professional Excellence thanks you for your role in preventing the spread of the COVID-19 virus.
        • Facial coverings are recommended indoors when gathering for events, meetings and other functions. They are not required in Academy training spaces. Individuals may still voluntarily mask either when in non-required indoor settings or outdoors if they wish to do so.
        • Do not enter the classroom or Academy training space if you have any of the symptoms of COVID-19 (listed below) regardless of a negative COVID-19 test:
          1. Fever or chills
          2. Cough
          3. Shortness of breath or difficulty breathing
          4. Fatigue
          5. Muscle or body aches
          6. Headache
          7. New loss of taste or smell
          8. Sore throat
          9. Congestion or runny nose
          10. Nausea or vomiting
          11. Diarrhea
        • If you are unable to comply with this policy, you will not be able to participate in Academy-sponsored events.
      • Programs will post signage in the following areas:
        • At all training space entrances
        • On the screen when learners/participants enter the training space. The Academy staff person monitoring the training will read it aloud after welcoming learners/participants.
        • On table tents at each table pod

 

COVID-19 EXPOSURE COMMUNICATION PROTOCOL

COVID-19 Liability Waiver and Exposure Communication Protocol will be shared with Learners/Participants upon registration, as a reminder, and before entering the classroom, posted signage in and around training space, housekeeping, etc. When the Academy receives a report of a COVID-19 case via email [academycovidreporting@sdsu.edu] sent from an individual who attended an Academy learning event, a designated Academy point person (Jennifer Tucker-Tatlow – jttatlow@sdsu.edu; back up: TBD) will complete the COVID reporting form to notify the University of a confirmed or suspected case of or exposure to COVID-19. This information will also assist SDSU and public health officials with monitoring the incidence of cases occurring in our community.

The university will:

  • Follow up directly with the learner to gather information necessary to facilitate contact tracing.

Designated program representatives will follow up with :

  • program staff who will be providing in-person services to let them know of COVID exposure and/or when the county they are providing in-person services in is in outbreak status.
  • county partner(s) whose staff were in attendance so they can notify their employees of the COVID exposure.

Resources

 

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Some files may require the download of plugins and other third party software to view

Download Adobe Acrobat DC PDF Viewer (opens in a new window) To view word documents use Microsoft Word viewer online (opens in a new window) To view Excel workbooks or sheets use Microsoft Excel viewer online (opens in a new window) To view Power Point slide use Power Point online (opens in a new window)
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